Your emails should sound like you wrote them

"Thanks for reaching out! I'd love to explore how we might work together..."

"Per our conversation yesterday, I'm attaching the proposal we discussed..."

"Quick question about the timeline - are we still on track for the Q2 launch?"

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Each of these emails has a distinct voice. The first is warm and enthusiastic, the second is formal and structured, the third is casual and direct. They all accomplish their purpose, but they sound like different people wrote them.

Most email drafting tools give you the same corporate voice regardless of who you're writing to or what relationship you have with them. You get professional-sounding messages that technically say the right things, but they don't sound like you. Your clients and prospects can tell when emails feel templated. They notice when your writing style suddenly shifts from conversational to corporate-speak. It creates a disconnect that makes relationships feel less authentic.

How Quin learns your voice

Quin analyzes the last 25 emails you've sent to understand how you naturally communicate. It picks up on patterns you might not even realize you have: your greeting style (do you write "Hi Jennifer" or "Hello Ms. Martinez"?), your sentence structure (direct and concise, or detailed explanations?), your closing approach ("Best regards" vs "Looking forward to hearing from you"), and how your tone changes for different relationships.

This means prospects get emails that match your actual sales style. If you're naturally consultative, drafted emails reflect that tone. If you're more direct and results-focused, the language adapts accordingly. Client communications maintain relationship consistency - emails to long-term clients sound appropriately familiar while new business development stays professional but approachable. Internal messages use whatever tone you typically use with colleagues, whether casual or structured.

Beyond mimicking your style

Quin doesn't just copy your existing emails. It understands the context of what you're trying to accomplish and adapts your voice to fit the situation. Meeting follow-ups sound like your actual follow-ups, using your preferred language and structure. Task-related communications match your management style, whether collaborative or directive. CRM updates and notes maintain consistency with your documentation approach.

The learning happens automatically from your recent sent emails. Different relationships get different voices - your messages to executives sound different than emails to project managers, and Quin recognizes these distinctions. Context matters too: follow-ups after great meetings have different energy than messages addressing project delays, and your natural tone adjustments get reflected in drafted communications.

You can enhance this with guidelines like "keep emails to prospects under 3 paragraphs" or "always include next steps at the end." These rules work alongside your natural voice patterns rather than overriding them.

Voice learning in action

Before: Generic drafted email"Thank you for your time during our meeting yesterday. Based on our discussion, I believe our services would be a good fit for your organization. Please find attached the proposal we discussed. I look forward to your feedback."

After: Email that sounds like you"Great talking with you yesterday about the Q2 rollout challenges. Based on what you shared about the timeline pressure, I think our rapid deployment approach could be exactly what you need. I've attached a proposal that focuses on the quick wins we discussed. Let me know what questions you have!"

Same information, completely different voice. One sounds like it came from a template, the other sounds like you actually wrote it.