IMAP/SMTP
Update your mailbox with drafted replies, sent messages, and email activity.
Connect any mailbox using its IMAP and SMTP details and Quin can read and send email the same way it would through Gmail or Outlook, so meeting prep and follow-ups aren't limited to a handful of supported providers.
What you can do with IMAP/SMTP and Quin
- Connect any provider that supports the standard protocol.
Self-hosted mail servers and regional providers work the same way a major provider would, using the IMAP address for reading mail and the SMTP address for sending it. - Get meeting prep that doesn't depend on which company hosts your email.
Quin matches contacts by name and address and pulls relevant recent threads, the same way it would from a Gmail or Outlook account. - Send follow-ups from your own address.
A drafted follow-up goes out from your real inbox and account, with the same signature and Sent folder as any other email you send. - Keep replies in the thread clients already know.
Since follow-ups originate from your actual mailbox, a client's reply lands in the same conversation instead of starting a new one. - Search old threads for context.
An unanswered question or a past exchange sitting in the inbox can surface ahead of an upcoming meeting instead of staying buried. - Set up the connection with details you already have.
Most providers publish their IMAP and SMTP hostnames and ports on a settings page, so the connection uses information the provider already exposes.
Who this helps most
- Firms running their own mail server, where Gmail and Outlook are the only two icons on most integration pages and neither applies.
- Small businesses on a regional or hosting-company email plan, since a shop that never switched providers shouldn't be treated as an edge case.
- Teams where prep quality depends on which mailbox someone happens to use, since infrastructure shouldn't determine who gets a fuller picture before a call.
How this shows up day to day
- A client who hasn't been in touch since spring shows up on the calendar.
Quin finds the last exchange, an unanswered pricing question, and brings it into the prep for that meeting. - A client replies to a follow-up two weeks later.
The reply lands in the same thread and inbox Quin already has access to, instead of a separate address nobody checks. - An office manager sets up the connection for the whole team.
Testing with one mailbox first surfaces any provider-specific quirks before rolling it out to everyone else.
Frequently asked questions
What happens when I connect IMAP/SMTP?
Quin reads and sends email through the mailbox's standard IMAP and SMTP details, the same protocol most providers already support.
Do I need Gmail or Outlook for this to work?
No. This connection exists specifically for mailboxes that aren't Gmail or Outlook, including self-hosted servers and regional providers.
What if the first connection attempt fails?
Many providers require an app-specific password rather than the regular account password, which is the most common reason a first attempt doesn't work.
Is my email data kept private and secure?
Yes. Quin is SOC 2 Type II certified and encrypts data in transit and at rest, the same standard applied across every integration, not just this one.
Does Quin replace my email provider?
No. Your mail server or provider stays where your email lives. Quin reads and sends through that mailbox, but the provider remains the system hosting it.
